You will be informed as you are oriented to the program that you have rights and responsibilities, while participating in the program, including the right to file a complaint without fear of harassment, financial or personal retribution.

Clients will be supported to feel safe in reporting their concerns and/or complaints, and are encouraged to bring them forward as soon as possible to ensure a timely response and resolution.

Concerns or complaints can be expressed by:

  • talking directly to the person you have concerns or complaints about;
  • speaking to any Touchsone staff member;
  • speaking to the Program Director;
  • speaking to the Director of Services, then if applicable,
  • requesting a meeting with the Executive Director

You will be encouraged to progress through each step above, as required or needed.

Concerns or complaints may be expressed either verbally or in writing, and you can appoint an advocate to assist you in expressing the concern.  Where you prefer not to put your complaint in writing, a Touchstone staff member can document the details for you and can submit a TFA Complaint Form on your behalf.

You may also contact your Social Worker to request their support in resolving the issue.  You also have recourse to contact the provincial Office of Children and Youth (1.800.476.3933) to file a complaint and seek the Representative’s support to resolve the issue. You can also seek support by contacting the Family Advocate at the Ombudsman office.

Staff will immediatley report any complaints by you to the Program Director, who will report to the Director of Services and Executive Director, whether the concern is resolved or not.

If your complaint has been reported as being already resolved, the Program Director, Director of Services and/or the Executive Director will review the matter to discern if any further action is needed. Such action may include an interview with or an apology to you, an interview with any staff involved, a review of program policy or practises and/or a review with the Association’s management team.

If your complaint has not been resolved, the Program Director, Director of Services and/or the Exectuive Director will intervene to seek resolution to the issue within fifteen business days (after the complaint has been filed).

In the event that a program policy or practice conflicts with the resolution of the issue, the Executive Director can make an exception to practice to accommodate a special need or circumstance.

Where policy is inconsistent with the program objective or the Association’s principles and philosophy of service delivery, or is deemed to be outdated or unjust, the Management team will review and revise the policy or practice, and make recommendations to the Board of Directors.


Touchstone will communicate any complaints made by you against our programs and/or staff to the Ministry of Children and Family Development (where appropriate) and the Board of Directors. This will inlcude the outcome of the attempt at resolution of said complaints.  The Ministry of Children and Family Development (where appropriate) and Board of Directors shall also be informed of any failure to resolve complaints, to your satisfaction and within the Association’s parameters.  

All complaints will be resolved to the satisfaction of all parties within thirty (30) business days, or by a mutually agreed upon time frame (dependent on the scope of the complaint/concern).

At Touchstone Family Association, we are committed to safeguarding the personal information you provide to us.  When you consent to us, or professionals acting on our behalf, collecting, using or disclosing your personal information, including that previously collected will only be done with your consent and knowledge and limited to service requirements or as  required/ authorized by law.  
Touchstone will respect your privacy when using technology such as text messaging, email or social media (Facebook, Twitter, etc.). If you prefer/choose to communicate with your counsellor through these various types of media, your counsellor will limit his/her response to you in an effort to maintain your privacy. This will minimize the use of personal information through electronic communication as it is not always a secure or private means to communicate. You will be redirected to phone your counsellor directly or set up an appointment to meet in person.
You may at any time withdraw your consent, but doing so may prevent us from providing you with the services.

For more information about common risks you should be aware of when communicating through technology, please click here.

If you would like to receive additional information regarding our policies and procedures, contact Judy Valsonis, Privacy Officer:
By Phone: 604.207.5040
By Mail: Touchstone Family Association 
210-3031 Viking Way
Richmond, BC V6V 1W1
Attention: Judy Valsonis, Executive Director
For all other inquires, please contact your counsellor.
We look forward to continuing to service your needs.

During orientation and throughout service, Touchstone clients are encouraged to provide feedback to their counsellor around their individualized needs. Throughout service, if the opportunity arises, counsellors will encourage clients to give input to the services being provided, which could include giving input to their counselor’s training.

Thank you to our funders for their ongoing support for Touchstone Programs and Services

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